Migrate Files From Wharfside to OneDrive

Issue:

How do I move my files from a network server (such as \\wharfside, aka my U Drive) to my OneDrive account?

 

Audience:

Faculty and Staff

 

Business Reason: 

In an effort to modernize data storage and collaboration, the College of Charleston is moving to cloud storage and will be working to reduce if not eliminate legacy file storage systems. This change will mean migrating files from personal Wharfside network drives (“U-Drive”), as well as departmental shared network drives (files that presently live on servers like Dixie, Drayton, Pitt, etc.) to cloud-based solutions such as OneDrive, Teams or SharePoint.  

 

FAQs

Here are the most frequently asked questions related to this project:

What is wharfside?

How do I know if I have files on \\wharfside that need to be moved?

What about departmental drives? Do I need to move the data from there?

Where should I save my files?

Why use cloud-based storage?

What happens if I did not migrate my files before the 6/1/22 deadline? Can I still access or move my files?

My files were manually migrated by IT - how do I find them?

 

Instructions:

General/Quick Steps

If you have never used your user folder on \\wharfside to save files, don't have any files saved there, or don't care to keep any files you may have saved there, you can go straight to the last step, completing the deprovision form. Otherwise, migrate the files you want to keep, and then fill out the form.

  1. Connect to VPN if you are off campus, and make sure you can connect to your user folder.
  2. Choose your method to move your files, depending on what computer operating system you use
    • If using a Mac computer, you can use the cut and paste method to migrate your files.
    • If using Windows, you can cut and paste, or use the SharePoint Migration Assistant (fastest method).
    • Detailed instructions for all are listed below.
  3. Once you know you have all the files you need, complete the Wharfside Deprovision Confirmation form.
    • Completing the form signals to IT that you are ready for them to remove your folder, and it also will remove your name from the email list so that you don't keep getting reminders. There is no further action needed from you once you fill out the form.

 

Detailed Steps for Migrating Your Files

Mac

  1. These instructions are best performed while on campus, but If you are not on campus, be sure to connect to VPN first.
    • Migrating over VPN can be done, but your own Internet speed will impact how long the migration takes
  2. Make sure that your user folder you want to migrate information from is mapped on your computer, and that you have the OneDrive for Mac desktop option installed and signed in on your computer.
    • For OneDrive:OneDrive in Finder and Menu Bar
  3. Open both file locations in Finder. You an choose File> New Finder Window to open a new Finder page. From each, you can navigate to your Wharfside user folder and your OneDrive folder from the left hand menu of locations.
  4.  Arrange the two Finder windows on the screen so that you can see the contents of both at the same time
  5. Click on the window that shows the contents of your user folder on \\wharfside to make it the active window
  6. Press COMMAND + A on your keyboard - this will select all contents in that window
  7. Press COMMAND + X on your keyboard - this will copy and cut all the contents from the window and copy the information to your computer's clipboard so that you can paste it somewhere else. Note, you won't see this step - it will look like nothing happened until you go to paste the information somewhere else
    • If you'd rather copy the content only first, you can use COMMAND + C. If you use this method, remember you must go in and delete out the files from your Wharfside user folder once copied over.
  8. Now click on the other Finder window, where you want to move your data into OneDrive.
  9. Press COMMAND + V to paste the cut files into the new active window.
  10. If you have very little files, you should see the files moved right away.
    • If the files did not move right away, a progress bar will appear while it moves the files. How long it takes to complete will depend on the amount of data being moved as well as the speed of your computer.
  11. Confirm files have properly uploaded to OneDrive
    • To check that log into portal.office.com, click the Waffle icon for the main menu in the upper left side, and choose OneDrive from the apps listed - you'll see all files saved to OneDrive online.
  12. Ensure all files removed from Wharfside network drive. If you used the copy only method, you can use COMMAND + A to select all files, and then choose Delete.
  13. Submit the Wharfside Deprovision Confirmation form to inform IT that you have completed the migration.

 

Windows

On a Windows computer, there are several options available to move your files from a network drive to your OneDrive account.

 

Method 1: Use SharePoint Migration Assistant

This is the fastest method so it is recommended  for anyone that has a large amount of data to move. It will require installing the SharePoint Migration Assistant, signing in with your CofC credentials, and then just walking through the wizard. See the article Using SharePoint Migration Assistant to Move Files from a Network Drive to OneDrive for detailed instructions.

 

Method 2: Cut and Paste using Windows File Explorer

This method can be used by people who do not have a lot of files to move (for example, less than 1 GB) and do not wish to download/install the SharePoint Migration Assistant on their computer. If you have many files to move, the SharePoint Migration Assistant tool may be a better option for you. (You can still opt to use cut and paste - just know that it will be more time consuming.)

  1. These instructions are best performed while on campus, but If you are not on campus, be sure to connect to VPN first.
    • Migrating over VPN can be done, but your own Internet speed will impact how long the migration takes
  2. Make sure that your user folder you want to migrate information from is mapped on your computer, and that you are signed into the OneDrive desktop app on your computer.
    • Don't have the OneDrive app installed on your computer? See the article Install OneDrive App for help with how to install it
  3. Click the Windows File Explorer icon from your taskbar
  4. Navigate to your user folder
  5. Open another instance of the Windows File Explorer Window:
    1. This time, right-click on the Windows File Explorer icon
    2. Choose File Explorer from the pop up menu
    3. Navigate to your OneDrive - College of Charleston account, to the folder where you want to move all of your files
  6. Arrange the two File Explorer windows on the screen so that you can see the contents of both at the same time
  7. Click on the window that shows the contents of your user folder on \\wharfside to make it the active window
  8. Press Ctrl + A on your keyboard - this will select all contents in that window
  9. Press Ctrl + X on your keyboard - this will cut all the contents from the window and copy the information to your computer's clipboard so that you can paste it somewhere else. Note, you won't see this step - it will look like nothing happened until you go to paste the information somewhere else
  10. Now click on the other window, where you want to move your data into OneDrive - College of Charleston.
  11. Press Ctrl + V to paste the cut files into the new active window.
  12. If you have very little files, you should see the files moved right away.
    • If the files did not move right away, a progress bar will appear while it moves the files. How long it takes to complete will depend on the amount of data being moved as well as the speed of your computer. In one example, I had just under 1 GB of data to move, about 500 files, and when I used the cut/paste option, it took 17 minutes for the action to complete. The same amount of data with the SharePoint Migration Assistant took 6 minutes (plus the time it took to install the tool).
  13. Confirm that you no longer have the files on your userfolder on \\wharfside, and that all the files now show on your OneDrive-College of Charleston account.
  14. Submit the Wharfside Deprovision Confirmation form to inform IT that you have completed the migration.

 

Method 3: Upload One Folder or File at a time Online

If you have very little data to move, or want to be extra cautious while moving files and folders, you can upload one file or folder at a time right from OneDrive online. See the article OneDrive - How to Upload a File or Folder for details.

Once you have uploaded all of your files to OneDrive, please be sure to delete them from your folder on wharfside.

Submit the Wharfside Deprovision Confirmation form to inform IT that you have completed the migration.

 

 

Do you still need help?  Create a support ticket and a Service Desk technician will contact you. 

 

 

Details

Article ID: 139751
Created
Tue 11/23/21 3:54 PM
Modified
Mon 6/13/22 5:33 PM

Related Articles (7)

Answers where the files were migrated
How to connect to your user folder on wharfside to see what files you stored there
This is a guide for how to request access to, set up and use Pulse Secure VPN. Pulse Secure VPN allows you to access certain resources (like Banner, network drives, etc.) that require campus network connection.
Details how to use Microsoft SharePoint Migration Assistant to migrate files from a network drive (such as \\wharfside, aka the U Drive) to OneDrive
Provides information on IT's plan to migrate files from wharfside
The network server, \\wharfside, is used to house user folders
This article describes options for employees to save their college owned files. When saving or storing your files, consider who needs access to the file and whether the file will be modified or is finalized. Choose from several Microsoft tools such as OneDrive, Teams, Stream, and the Hub (Intranet, SharePoint).