Google Enforcing Pooled Storage Limits


Email, Social Media



Faculty, Staff, and Students


Applies To:

Google Workspace for Education (formerly known as G Suite for Education)



Your Google account will have a storage limit of 10 gigabytes (students/alumni) or 25 gigabytes (employees) starting on September 1, 2022 for all data in Google Drive, Gmail, and Google Photos.

In January 2023, Google will enforce new pooled storage limits for the College. They no longer offer free unlimited storage. In preparation for these changes, we're assigning storage limits across all accounts to ensure our available storage is shared appropriately. Pooled storage means all Google accounts that the College manages share one limited amount of storage.

All active students, faculty and staff are encouraged to move their files to their College OneDrive account, which offers 1 terabyte (TB) of storage per user. See Get Started with OneDrive for how to setup OneDrive. Additionally, accounts for alumni who graduated or left the College prior to January 1, 2022 will be retired starting December 1, 2022. Alumni will be able to retain accounts for one year after leaving the College.

Before 9/1/2022, review your storage use and delete unnecessary files if needed:

  1. To review how much storage you use and delete large or unnecessary files in Drive, go to Drive Storage
  2. To review and delete large or unnecessary files in shared drives, go to shared drives.
  3. To search for and delete large or unnecessary emails, follow the instructions for Gmail in Manage files in your Google Drive storage.
  4. If you need to keep any files that don't fit in your school account, you can export an archive of your Drive, Gmail, and Photos data with Google Takeout. Then delete unneeded files, messages, and attachments and empty your trash to free up storage space. Learn how to download your data into an archive

After September 1, you need to stay under your storage limit for your Drive, Gmail, and Photos data to keep access to these services. If your account runs out of storage, your services will be disrupted until you free up more space.

  • Drive—You won’t be able to sync or upload new files. You will not be able to create new files in Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard. Until you reduce the amount of storage you use, neither you nor anyone else can edit your affected files. People that you have shared a file with can make a copy of the file to their drive. Syncs between your computer's Google Drive folder and My Drive will not add new files.
  • Photos—You won’t be able to add more or back up existing photos or videos.
  • Gmail–You'll still be able to send and receive email.

Alumni should use Google Transfer to copy their email and drive files to a personal account. They should also set their account to forward any new mail to the personal account.

The College of Charleston provides these accounts for academic purposes only.


Need assistance? Create a support ticket and someone will contact you.


Article ID: 144300
Fri 6/17/22 8:38 AM
Thu 9/1/22 7:47 AM

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