How do I share Teams files with people outside CofC that are "view only"?

How do I:

How can I share Teams files with people outside of CofC?

I need to share Teams files that are "view only" with no ability to download.


All at CofC


  1. Open the Teams files in the SharePoint view.
    1. From inside Teams, click the three dots to the right of the file you want.
    2. Select Open in SharePoint.
  2. Now, in SharePoint, again click on the three dots to the right of the file you want and select  Copy Link.​​​​​​​screenshot of dropdown with Copy Link circled
  3. Click on whatever option is shown to open the access options.
  4. Use the Specific People option
  5. Disable editing by UNCHECKING the box next to Allow editing.
  6. Turn on block download by clicking the slider to the right to "on"
  7. Explicitly enter the list of email addresses of users who need read-only access to that file/resource. 
  8. Click Apply.
  9. Copy the link and send it to the outside user.

Note: this only works on a per file basis and not on folders.

screenshot of Link Settings showing the options listed above.




Do you still need help?  Create a support ticket and a Service Desk technician will contact you. 





Article ID: 145023
Fri 7/15/22 8:47 AM
Tue 7/19/22 10:52 AM